2005 SMMBL BY-LAWS
The name
of the organization shall be Southern Maine Men’s Baseball League (referred to
as the SMMBL)
The
purposes of the SMMBL League are as follows:
(a) to develop high standards in our
National Pastime through character and citizenship, and encourage good, clean
competition.
(b) to promote the welfare of the
game of baseball, and its players.
(a) Active Members: those who
fulfill the requirements of membership and who qualify to play games.
(b) A player is eligible to play in
the Southern Maine Men¹s Baseball League if they have reached their (28)
birthday by June1. of said year.
(a) Teams roster must be submitted to the Commissioner office by April
15 each year or 10 days before first game is scheduled, whichever date is
sooner. The submission of a team roster to the Commissioner shall be done by
filling out completely a form provided by the SMMBL which will ask for player’s
names, addresses, phone numbers, dates of birth and any other pertinent
information. The submission to the Commissioner shall also include a signed
player waiver and consent form from each player. The penalty for failing to
submit a team roster by the deadline, will cause the team to be fined
$50.00, failure to pay the fine in a timely manner will cause the team to
be disqualification from league play
that calendar year. The disqualification can only be overturned by a
majority vote of members of the Board of Directors. If the Commissioner finds a
deficiency in any team’s roster, the Commissioner shall bring it to the
attention of the appropriate team representative. The team representative shall
have 72 hours to correct the problem. Concerning the financial obligation of
each team, each team shall submit, along with the roster, cash, a check or
money order made payable to SMMBL for the full amount of the annual team fee.
That fee shall be set each year by a vote of the Board of Directors, and each
team representative shall be given written notice of the required team fee by
March 15 of each calendar year, or a later date set by the league, but that
date in any event must be 30 days prior to the start of the season.
(b) Only players whose names appear on the initial roster submission
by each team to the Commissioner shall be eligible to play in the SMMBL in that
calendar year, unless a player meets one of the following exceptions:
(1) A new
player may be added to a team roster if a player on the initial roster is
injured.
(2) A
new player may be added to a team roster if a player on the initial roster
voluntarily quits for the remainder of the season for any reason.
The
team must provide an amended roster to the Commissioner, and also submit a
signed waiver and player consent form for the player to the Commissioner prior
to the player playing in any league game. Also there shall be a fee of $ 50.00
per player added after the initial roster. The player’s financial charge must
be submitted at the time the new player’s name is submitted in writing to the
Commissioner, along with the amended roster and player waiver consent form.
(c) If the addition of the new
player comes at a time when notifying the Commissioner prior to the player
playing in a game is impossible or difficult, the team representative may
submit the player waiver consent form, amended team roster, and financial check
to any league officer before a new player seeks to play. The officer shall
serve as the Commissioner Representative, and shall forward these documents and
payment to the Commissioner promptly after the game.
(d) A player whose name
appears on the team’s roster prior to the beginning of the season and played in
(1) one game or more may not play for another team during that same calendar
year.
(a) Roberts Rules of Order shall be
the governing guide at all meetings. The order of business shall be as follows:
(1) Meeting called to order.
(2) Roll Call.
(3) Minutes of last meeting.
(4) Secretary’s report and reading of all communications.
(5) Treasurer’s report.
(6) Committee reports.
(7) Old Business.
(8) New Business.
(9) Adjournment.
(b) Regular business meetings
shall be held in January, February, March and October. Dates place, and time will
be set by the Commissioner, with a (5) five day written notice to each team
representative.
(c) A special meeting may be
called at any time by the Commissioner or two (2) members of the Executive
Committee upon (5) five days written notice by the Commissioner or Secretary to
the Team Representatives.
(a) Each team shall be given the
right to designate 2 or 3 team representatives; each team shall have one (1) vote per team at any meeting
on any league matter.
(b) At any meeting,
there shall be a quorum. A quorum shall be defined as 2/3 of all teams being represented at any meeting. In determining
a quorum, each team is counted as one unit.
Section One. Officers
The officers of the board
shall be:
(a) Commissioner
(b) President/ Secretary
(c) Treasurer
Section Two. Duties and Stipends
(a) The Commissioner shall
preside over all meetings. Make he
budget along with the President/Secretary.
He is to take over the duties of the President/Secretary, when he is
unable to perform said duties. He will
make the playoff schedule, set up the dates, fields, and times. Shall impose such penalties, deems just and
appropriate on all violations of these by-laws and/or of the other rules and
regulations of the league, and handle the day to day matters. He will be a member of the Executive
Committee. The Commissioner is to be
paid a stipend of $6.00 per player.
(b) The President/Secretary
makes the budget along with the Commissioner, creates the regular season
schedule, will establish the dates, fields and times. The President/Secretary shall keep accurate
records of the proceedings at all meetings and assist the Commissioner with
correspondence when necessary. He will
make all records available to the Commissioner or any team representative
making a request through the Commissioner, within 24 hours of the request, or
as soon as practicable. He is to take
over the duties of the Commissioner, when he is unable to perform said
duties. He will be a member of the
Executive Committee. The
President/Secretary is to be paid a stipend of $6.00 per player.
(c) The Treasurer shall handle
all funds received and expended and keep accurate records. He is to make all records
available to the Commissioner or any team representative making a request
through the Commissioner, within a 24 hours of the request, or as soon as
practicable. He will be a member of the Executive Committee and Ethics
Committee. The Treasurer is to be paid a stipend of $ 2.00 per player
Section Three. Election of Officers
All officers shall be
elected at the January meeting, take office on the day of election, and serve
until the next election.
Section Four. Standing Committees
(a) Executive Committee--Shall
consist of three members including the Commissioner, President/Secretary, and
Treasurer. The Executive Committee shall act as the board of Directors of the
Organization.
(b) Nominating Committee--shall
consist of three members appointed by the President from the team
Representatives to present a slate of officers for consideration by Team
Representatives at our annual meeting in January.
(c) Ethics Committee--shall
consist of five members appointed by the President, at least one member will be
from the Executive Committee. The Ethics Committee shall conduct hearings on
all violations of these by-laws and/or other rules and regulations of the board
and impose such penalties as are appropriate, that are not handled by the
Commissioner. An Appeal of the decision of the Ethics Committee, by any member
of the Executive Committee shall disqualify from voting on the appeal.
Section One. Rules
(a) A players shall comply with
the dress code of the league.
(b) All Players shall play and
perform in a competent and professional manner.
Section Two. Penalties
(a) Any player ejected from any
game for any reason will serve a one game suspension for the first offense. A
player ejected from a second game will be suspended for the rest of the season.
(b) Any team has (2) forfeits
in one season will be expelled from post season tournament.
(c) for a violation of any
other rules, such penalty as the Commissioner or the Ethics Committee deems
just and appropriate, including probation, suspension, or any combination
thereof.
Section Three. Hearings
For any violation of the
rules of the Board, including these by-laws, a complaint may be submitted in
writing to the Commissioner. The affected member shall be advised of the complaint
in writing within (10) ten days. The
member may then agree to let the Commissioner assess a penalty based upon the
complaint, or the member may request a hearing if the request is made within (15) fifteen days of the date of the
notice of the complaint. If a hearing is requested, it will be provided within
ten days. The member is entitled to appear and present such evidence as is
appropriate. A decision by the Commissioner shall be issued within (5) Days. If the member wishes to
appeal to the Executive Committee, he may do so in writing to the Secretary of
the Commissioner’s decision.
Amendments to the By-Laws
may be made by two thirds vote of those present at a duly constituted meeting.
No amendments shall be made until the members have been notified by mail of the
proposed amendment, or alternatively, the amendment has been offered at a
meeting at least one month prior to a vote on the proposed amendment.